Anyone who talks faster than they type
If you're recording notes, recaps or job updates and typing them up later, Kaptured removes that step entirely — and can act on them too.
Recaps that book themselves
Recap a meeting out loud on your way to the next one, and Kaptured turns it into calendar invites, follow-up emails and logged notes.
- Meeting recaps become calendar invites automatically
- Follow-up emails drafted from what was actually said
- Action items logged without manual typing
End the day with a voice note, not paperwork
A bricklayer can summarise how much work was completed that day by talking it through — no site diary, no spreadsheet.
- Daily progress summaries captured by voice on-site
- Quantities and areas logged automatically
- Nothing left to write up back at the office
Real-time reports from the job itself
A plumber can create a real-time report on a job by describing what was done — parts, time, outcome — while still standing in the driveway.
- On-the-spot job reports generated from a voice note
- Details logged with job reference and timestamp
- Report ready to send before the next job starts
A quick update, straight to the boss
A cleaner can quickly update their boss on a job completed with a thirty-second voice note instead of a phone call.
- "Job done" voice notes summarised automatically
- Supervisor notified without a phone call
- History kept per site, no spreadsheet required
From call recap to CRM entry
Recap a client call out loud, and Kaptured summarises it and pushes the results into your CRM for the right staff member to action.
- Call recaps summarised and pushed into your CRM
- Next steps logged as tasks for the right person
- Nothing forgotten between the call and the follow-up
Think out loud between calls
No team to hand notes to — Kaptured turns your own thinking-out-loud into booked meetings, sent emails and updated records.
- Spoken thoughts become booked meetings and sent emails
- No app-switching between five different tools
- Works the same whether you're a team of one or fifty
From a recording to a finished task, in three steps
Speak or upload
Record on the spot from your browser, or upload a recording you already made.
Transcribe & detect
Kaptured transcribes the audio and scans it against the triggers you've configured.
Review & act
Approve what's detected and the action fires — sent, booked, updated and logged.
The three questions people ask first
Not sure which setup fits your team?
Tell us how your crew works and we'll show you the trigger setup that matches.